Virtual Meeting is a contemporary communication tool that allows people to connect across geographic boundaries. It provides many advantages for people and businesses who are looking to increase productivity and increase teamwork regardless of distance.
Virtual meetings are held when the participants aren’t physically in the same place but are connected through audio and video technology. They can communicate and listen, as well as observe the other’s non-verbal cues and engage in a similar manner to face-to-face interactions.
A great virtual meeting starts by preparing and planning. Make sure to include a detailed agenda and establish clear meeting goals. Make sure that all the required equipment and technology is in place before the meeting. It is important to test the capabilities of your device and software prior to the meeting to avoid any issues.
During the meeting, make sure you adhere to your agenda and keep the discussion on track. Discussions that diverge from the subject or go on for too long are most likely to make attendees lose interest. It’s also important to promote collaboration, so you can use tools like Miro whiteboards or group texting. Finally, it’s a great idea to invite one of the participants to note down the details of the virtual meeting. This will ensure that the most important ideas and decisions are recorded in the meeting summary.
Finally, end the virtual meeting by resummarizing the key points and any action items that were set. After the meeting, share the summary quickly through a collaborative platform or via email. It’s also a good idea to acknowledge attendees for their participation and note when they’re likely to hear from you for instance, such as an upcoming meeting or via an email or any other correspondence.
