A board portal is an online meeting management software tool that centralized and secures all important company documents in one easy-to-access location. It also lets users access meeting materials from any location from any device. In addition, these systems usually integrate with other business tools and services to increase accessibility and maximize efficiency.
Select a portal provider that offers a user-friendly and easy-to-navigate user interface to make it easier for board members. Look for a system with features that are aligned with the governance processes of the company and the specific requirements. This could include features such as robust document storage to ensure secure management, sophisticated tools for scheduling and making decisions, and effective communication channels.
Also, ensure that your selected solution is compatible with all mobile devices that board members might use to access it. This will ensure that members are able to work from home in their mobiles, on the go, or at the office without missing the beat. It’s important to consider whether the system provides two-factor authentication to protect against the unauthorized access of tampering or hacking, and to reduce security threats.
Once you’ve selected the company that will manage your board Make sure you take advantage of extensive training and onboarding to ensure they are familiar with the technology. This will help them get the most out of the portal’s functionality and can be done in person or via pre-recorded videos. After implementation, assess and evaluate the use of the portal to determine areas that require attention or improvements.
